Property Modification

If you are unsure if your property modification will require committee approval, please contact us at 972-347-9160 or email us at modifications@palomacreekhoa.com

How To Get Your Exterior Modifications Approved

  • Make sure have the following for all Modification Applications:

    • All applications shall have a plat with the location of the improvement drawn. The committee will need to know distances from the fence lines and dimensions of the project. The exception to this is changing roof shingles or installing solar. Plats are typically found in your closing documents. You can also look them up through the county or contact your builder.

    • List of materials and colors. It is best to include the paint color sample. Make sure to include the paint manufacturer and the name of the color. The list should include types of wood, metal, stone etc.

    • Structures (i.e. gazebos, pergolas, room additions, patio covers, sheds, etc.) should have elevations (drawn plans) for all sides of the structure. Include the height of the structure’s roof at the lowest and highest point. Prefabricated structures must have a photo of the structure and a confirmation of the colors to be used.

    • The committee reserves the right to request more information or a meeting with the homeowner to better understand what is being proposed.

    • If you are submitting multiple projects, we recommend you break them up into smaller applications.

  • What to expect when you submit:

    • Staff will not turn your information over to the committee without the information being complete.

    • The committee has 30 days from the day it is submitted to them to review and come up with a decision.If more information is requested, the 30 days may start over from the day the information is received. Typical turnaround is two weeks unless the number of applications slows the committee down or the application is complicated.

    • The approval/denial letter will come to you if your e-mail is updated on the portal. Otherwise, you will need to check the portal for its status.

    • Staff does not make the final decision. Any advice given to you is to help increase the likelihood of receiving an approval.

    • The committee has the right to request that you get neighbor permission for an plan the committee feels might raise an objection.

    • The committee has the right to request a deposit should you need equipment to cross association, Corp of Engineers, or district property.

  • What might reduce the likelihood your project is approved:

    • Lack of information.

    • Colors that do not match the home.

    • Use of metal/aluminum.

    • Anything within three feet of the fence/property line.

    • Trees with canopy widths which might cross into a neighbor’s property. Keep in mind that if a tree is approved, any branches crossing over into another person’s property may be cut back by the owner of the property being encroached.

    • Buildings over 12 x 12 or taller than 8 feet at its highest point.

    • Any plan the committee suspects will cause excessive drainage to a neighbor’s property.

    • This is not an exhaustive list. The committee has a lot of latitude in its decision making. The DCCR’s are a minimum set of restrictions. The committee can choose to require specifications over and above the DCCR’s.

  • What you should know about ACC Approvals:

    • As mentioned above, the committee has a lot of latitude in its decision making. The DCCR’s are a minimum set of restrictions. The committee can choose to require specifications over and above the DCCR’s.

    • As the committee changes, so can its decisions (within reason). Having a set of Architectural Guidelines can help alleviate this. As we get closer to transition, the board may choose to have a set of guidelines developed and approved by the board. Once a policy like this is enacted, the committee must operate under those guidelines unless they see a need for a variance. The board can also grant variances.

    • Not everyone gets an ACC approval. All exterior projects, save for some below the fence line, must have approval. If in doubt, just ask. Should you complete an exterior project without approval, the committee can order its removal should it not be approved. It is usually not staff that discovers unapproved structures. Most of the time, it is the neighbor that lets staff know about a project in the back yard. If staff cannot see it, then it will take a complaint by the neighbor to enact enforcement. Photos must be used to show staff what is being seen. The other time that a project is likely to be caught is when the home goes up for sale. If there is not an approval, the violation will be noted in the resale for the buyer to see. This can stop or slow the sale of a home. If the buyer chooses to accept the home with the violation, they will be required to remove the source of the violation.

    • There is no statute of limitations for projects without approval. The general rule is, “It is not the association’s responsibility to catch a violation. It is the homeowner’s responsibility to get approval.” This is one of the most basic responsibilities of a property owner in any homeowners association.